PAIA Manual

New England Pre-Primary School

Registration Number: 500226329

Manual in terms of section 51 of The Promotion of Access to Information Act, 2/2000 (the “ACT”)

 

Date of Compilation: 2016/01/12

Date of Revision:     2021/06/08

 

PROMOTION OF ACCESS TO INFORMATION ACT, 2 OF 2000 (THE ACT)

Section 51 Manual of New England Pre-Primary School

Registration number: 500226329

 

  1. INTRODUCTION

New England Pre-Primary School conducts business as an independent pre-primary school.

  1. CONTACT PARTICULARS

Head of business:         Dorothy Elan-Puttick

Postal Address:            81 New England Road

Scottsville

Pietermaritzburg

3209

Information Officer:    Dorothy Elan-Puttick

Physical Address:        81 New England Road

Scottsville

Pietermaritzburg

3209

Telephone Number:     033-3863442                 Fax Number:               086 509 5210

E-mail Address:           principalnepp@gmail.com

 

  1. GUIDE IN TERMS OF SECTION 10 OF THE ACT

3.1 The ACT grants a requester access to records of a private body, if the record is required for the exercise or protection of any rights. If a public body lodges a request, the public body must be acting in the public interest.

3.2 Requests in terms of the ACT shall be made in accordance with the prescribed procedures, at the rates provided. The forms and tariff are dealt with in paragraphs 6 and 7 of the Act.

3.3 Requesters are referred to the Guide in terms of Section 10 which has been compiled by the South African Human Rights Commission, which will contain information for the purposes of exercising Constitutional Rights. The Guide is available from the SAHRC. The contact details of the Commission are:

Postal Address:               Private Bag 2700, Houghton, 2041

Telephone Number:     (+27)11 877 3600

Fax Number:                   (+27)11 403 0625

Website:                            www.sahrc.org.za

 

 

  1. FACILITATION OF A REQUEST FOR ACCESS TO INFORMATION

Information which is not readily available as indicated in this manual, may be requested in accordance with the procedure prescribed in terms of The Act. Copies of the prescribed forms to be completed for submitting a request, are available from New England Pre-Primary School.

 

  1. INFORMATION AVAILABLE IN TERMS OF OTHER APPLICABLE LEGISLATION
  • Basic Conditions of Employment Act 75 of 1997
  • Income Tax Act 58 of 1962
  • Promotion of Access to Information Act 2 of 2000
  • South African Schools Act 84 of 1996
  • Tax Administration Act 28 of 2011
  • Unemployment Insurance Act 63 of 2001
  1. INFORMATION AUTOMATICALLY AVAILABLE
  • Marketing and Promotional Material
  1. INFORMATION AVAILABLE IN TERMS OF THE ACT

Statutory Business Records

  • Minute Books
  • Resolutions Passed at Meetings

 

Accounting Records

  • Annual financial statements and working papers
  • General Ledger
  • Subsidiary ledgers (receivables, payables, etc.)
  • Bank Statements, cheque books, cheques
  • Customer and supplier statements and invoices
  • Cash books and petty cash books
  • Fixed asset register
  • Tax returns and assessments
  • Insurance records

 

Fixed Property

  • Building plans
  • Leases

Personnel Records

  • Employee information records
  • IRP 5 and IT 3 certificates
  • UIF, PAYE and SDL returns

Sales and Marketing

  • Brochures, newsletters and marketing material
  • Service and product information

 

  1. GENERAL

For any further information contact the Information Officer referred to in contact particulars.

  1. REQUESTING PROCEDURES

A person who wants access to the records must complete the necessary request form that is available at the offices of New England Pre-Primary School or can be accessed on www.sahrc.org.za.  The completed request form must be sent to the address or fax number provided in this manual and marked for the attention of the Information Officer.

To facilitate the processing of your request, kindly:

6.1 Use the prescribed form, available on the website of the SOUTH AFRICAN HUMAN RIGHTS COMMISSION at www.sahrc.org.za.
6.2 Address your request to the Head of the Company (Information Officer).
6.3 Provide sufficient details to enable the COMPANY to identify:

(a) The record(s) requested;
(b) The requester (and if an agent is lodging the request, proof of capacity);
(c) The form of access required;
(d)
(i) The postal address or fax number of the requester in the Republic;
(ii) If the requester wishes to be informed of the decision in any manner (in addition to written) the manner and particulars thereof;
(e) The right which the requester is seeking to exercise or protect with an explanation of the reason the record is required to exercise or protect the right.

 

  1. AVAILABILITY OF THE MANUAL

Copies of the manual are available for inspection, free of charge, at the offices of New England Pre-Primary School and from the South African Human Rights Commission.

 

  1. PRESCRIBED FEES

The following applies to requests (other than personal requests):

7.1       A requestor is required to pay the prescribed fees (R50.00) before a request will be processed;

7.2       If the preparation of the record requested requires more than the prescribed hours (six), a deposit shall be paid (of not more than one third of the access fee which would be payable if the request were granted);

7.3       A requestor may lodge an application with a court against the tender/payment of the request fee and/or deposit;

7.4       Records may be withheld until the fees have been paid.

7.5       The fee structure is available on the website of the SOUTH AFRICAN HUMAN RIGHTS COMMISSION at www.sahrc.org.za.